I hope it will be helpful for Excel users. But this is one of the many first things you will learn in Excel. Fill in entries for series name and Y values, and the chart shows two series. Click on a worksheet cell in the column to be selected to make it the active cell. Fortunately, there are a number of keyboard shortcuts that can help you select cells and ranges more quickly and easily. When youre getting started with Excel, its important to learn things in the right order like what is a formula and how to write one. After logging in you can close it and return to this page. The row header is the gray-colored column located to the left of column A in the worksheet containing the Do you want to insert multiple cells, rows, or columns in Excel instead? 10. Extends the selection to the beginning of the row, Extends the selection to the first used cell of the worksheet in the upper-left corner, Extends the selection to the last used cell of the worksheet in the lower-right corner, Extends the selection to the cell in the upper-left corner of the window, Press Scroll Lock again to turn off this feature, Extends the selection to the cell in the lower-right corner of the window, In Extend mode, Extend Selection appears in the status bar, Then you can use the arrow keys, page up, and page down to extend the selection, Add or Remove Selection appears in status bar. 2. Im going to explain one by one. But the Control key is not limited to selecting adjacent cells. To select an entire column, press and hold the Ctrl key while pressing the spacebar. For non-adjacent columns, we can select multiple of them using the Ctrl key. Drag the mouse pointer up or down to select the desired number of rows. Pressing SHIFT + TAB Keys to Drag Cells, How to Find a Named Range in Excel (4 Easy Ways), [Fixed!] 7 great keyboard shortcuts for selecting cells quickly. Here, I selected the, Select the area till we want to drag. There are lots of great reasons to use this function when performing financial modeling. The selected cells are now called a cell range. Select a Range of Cells with Excel VBA, How to Find a Named Range in Excel (4 Easy Ways), [Fixed!] We welcome your comments and questions about this lesson. Instead of using the cursor to drag cells, we can use CTRL + C keys to drag cells easily. Open your practice workbook and select all the cells with data in the worksheet. Click on a cell to select it. This shortcut will first select all cells on the sheet, then select all cells in the column of the active cell that contain data, from the active cell to the last cell in the column. Make sure to hold it down when selecting other columns. The bottom part of the window To select a larger range, its easier to click Cells(5,6).Calculate 'F5 Use Shortcut Keys to Select Additional Rows. Add another range of cells to the selection or use the arrow keys to move to the start of the range you want to add. I do not know how to phrase it but imagine a bank statement with columns date charge (dollar amount) and then the total balance It takes a bit of getting used to, but can allow you to select large ranges of cells very quickly without using the keyboard. Use To select all cells in a row above the active cell that contain data, press Ctrl+Shift+Up Arrow. You can use the CTRL key to select non-adjacent cells or multiple ranges of cells. WebSelect Visible Cells using a Keyboard Shortcut. In your spreadsheet, select the data to use for your pie chart. Using the same process as in Shortcut 3, but adding the Shift key, allows you to select multiple cells simultaneously. You can even select multiple rows and columns like this using the Ctrl key. * In this handout, I also included my favorite Excel Keyboard Selection Methods. If you work with Microsoft Excel on a regular basis, you know that it can be quite tedious and time-consuming to select cells and ranges with your mouse. Select first cell in the row of the active cell. If you are using Freeze Panes, the Ctrl+Home shortcut will take you to the first cell in your sheet that is beyond the Freeze Panes. Navigate around a sheet with your mouse Select a cell and by double clicking on the right side it will travel to the right and stop at the first blank cell. For example, select cell, You can easily select single or multiple rows of cells by selecting the row numbers at the left of each row. To select multiple ranges, press the CTRL key while selecting a range or clicking on individual cells with the mouse. 8. Use the Up or Down arrow keys on the keyboard to select additional rows above or below the selected row. Press and release the letter A key on the keyboard. Type or copy-paste the code into the Immediate Press Enter key to run. How do I create a pie chart from a list in Excel? Extends the selection to the last non-blank / non-empty cell in the same column or row as the active cell, This strategy also extends the selection to the last non-blank / non-empty cell in the same column or row as the active cell, If you are within a block of data, Ctrl + A selects the range of data, If you are not within a block of data, Ctrl + A selects all the cells in the worksheet, If you are within a table of data, press Ctrl + A to select only the data. This now becomes the active cell Press the F8 key. 9 Ways to Select a Range of Cells in Excel 1. This is Md. Press the Ctrl key. I hope Im reading off the same song sheet 3. Adjacent cells are cells that are placed close together. So well start off with four basic chart types, one for each of these value-encoding means. You can select non-adjacent cells in your worksheet like this. and get updates whenever new lessons are added! For example, the shortcut for Edit Cell in Windows is F2, and on a Mac, it's Control + U. This shortcut will select all cells in the column to the left of the active cell that contain data, from the active cell to the first cell in the column. Copyright 2016-2022 How To Excel. For our example, click cell A1 in our practice workbook. Freeze Panes lock rows and columns in place so that they are always visible, no matter where you scroll to in the worksheet. Please share this with other Excel users and save them hours of time. Its by using it with the arrow buttons. Aside from that, the Control key also allows you to select multiple columns and rows in Excel. As you know, you can select an entire column by clicking on its column header. Anything to make this easier would be greatly appreciated. The following strategies select cells, in the form of a rectangle. Let me explain the procedure to you. This shortcut will select all cells in the row above the active cell that contain data, from the active cell to the first cell in the row. Simply use your keyboards arrow keys to select a single cell. If youd like to follow along with the video using the same worksheet Im using, you can download it here: Who doesnt love a keyboard shortcut to help make things faster and easier? 3. We try to find simple & easy solutions to the problems that Excel users face every day. Using this shortcut again will select the entire worksheet. Leave a comment below. Select multiple adjacent rows or columns: Click the number or letter for the first row or column, then drag a white dot across the adjacent rows or columns. All Rights Reserved. These shortcuts work also when multiple cells are selected as. In our example, the male names are in the list. Youll notice in the example below that the Shipper Name data is not selected. Choose the Insert tab, and then select Recommended Charts in the Charts group. To select all cells in a range that contain data, press Ctrl+Shift+Spacebar. Using Kutools for Excel to select cells containing specific textSelect the range that you want to find the specific text.Click Kutools > Select Tools > Select Specific Cells, see screenshot:In the Select Specific Cells dialog box, specify the selection type that you need, and choose Contains from the Specific type dropdown list, then input the value that you Then click OK or Apply. Click on a cell to select it. Thanks! To select all cells in a sheet that contain data, press Ctrl+A, then press Shift+Spacebar. Get the Latest Tech News Delivered Every Day. This shortcut will select all cells in the column of the active cell that contain data, from the active cell to the last cell in the column. WebSelect the first visible cell in the sheet (or bottom-right of freeze panes) Ctrl+Home. Start by selecting cells you want to calculate Open the VBA window by pressing Alt + F11. We will use the following dataset to do that. Determine which products are used by people like you. Use the Ctrl key to select multiple adjacent and non-adjacent rows. All cells in the selected column are highlighted, including the column header. Your website has been a HUGE help! Join our mailing list (it's free!) . To select all cells in a Select the First Visible Cell. That is by using the Shift key or Control key on your keyboard. Designed by John MacDougall | Powered by WordPress. There are two ways to drag cells using ALT + H + F + I + S keys. 7 great keyboard shortcuts for selecting cells quickly. on the sheet below or to the right of that cell. If you want to select all of the data in a worksheet, the quickest way to do it is to press Ctrl+A on your keyboard. However, there could be shapes (charts, slicers, etc.) Im John, and my goal is to help you Excel! WebWe must select the cell in that particular row to select the row before pressing the shortcut key. Then press F8 and the arrow keys to select the next range. This works for selecting multiple adjacent columns. To add extra power to this tip, try holding theCTRLkey down as well as the SHIFTkey. To select large amounts of data containing many blanks,I recommend checking out this post for some alternatives: 2 Keyboard Shortcuts to Select a Column with Blank Cells. Stay with us & keep learning. Weve published +100 Excel-tutorials on our blog. Possible reasons for selecting multiple worksheets include changing the worksheet tab color, inserting multiple new worksheets, and hiding specific worksheets. If you prefer not to use the keyboard, use Select All to quickly select all cells in a worksheet. A more efficient and effective selection method is to use the keyboard. Select a Range of Cells with the Go To Command, 8. Select the View tab > Freeze Panes > Freeze Panes. What is a chart What are the different types of charts? Use the Mouse to Select Additional Columns. Hello, I am Arif. Lets select columns A, C, E, and G in our worksheet. Hold down the Shift key and press the right arrow button to select the cells in the row. Click in the Chart data range box, and then select the data in your worksheet. Press Ctrl + V to paste the cell (s) into the destination cell (s). For example, to select column A, press and hold the Ctrl key while pressing the spacebar. To select a continuous list, click one row, then hold the Shift key and click the last row. Select cell contents in Excel. 13. The easiest way to select visible cells in Excel is by using the following keyboard shortcut: For windows: ALT + ; (hold the ALT We can achieve the desired results in the above picture. Pretty awesome, right? 1. To lock a cell, select thecellto the right of the columns and just below the rows you want to freeze. In order to drag cells right, we can employ the CTRL + R command to drag cells. Easy, right? The mouse pointer changes to a black arrow pointing to the right. Here, we are gonna learn how to Drag Cells in Excel Using Keyboard. Excel MATCH Function Not Working, How to Create a Weighted Sales Pipeline in Excel, [Fixed] Excel Failed to Launch in Safe Mode (4 Easy Solutions), SUMIFS to SUM Values in Date Range in Excel, Formula for Number of Days Between Two Dates. View our Privacy Policy. This is a pretty awesome and easy hack for selecting multiple cells. The keyboard shortcut to select the first visible However, sometimes a column can have many blank cells. To select a single cell, simply press the arrow keys on your keyboard. Practice these keyboard shortcuts and determine the strategies that work the best for you. Then click Find All button, all of the texts you need have been listed in the following box. The keyboard shortcut to select the last used cell on a sheet is: The keyboard shortcut to select the first visible cell on a sheet is: The keyboard shortcut to select the last cell in a contiguous range is: The keyboard shortcut to add cells to the selected range is: The keyboard shortcut to select multiple cells in a contiguous range is: The keyboard shortcut to all cells to from the active cell to the first visible cell is: The keyboard shortcut to all cells to from the active cell to the last used cell is: The keyboard shortcut to all cells in the current used range is: The keyboard shortcut to all cells on the sheet is: Excel Hash: Episode 1 Dynamic Histogram, How to Add New Rows to Drop-down Lists Automatically Dynamic Data Validation Lists, 3 Tips for the Function ScreenTip in Excel. 1. To select non-adjacent rows, hold the. Using CTRL + C Keys to Drag Cells in Excel 2. Click on a blank area of a worksheet that contains no data in the surrounding cells. Click & Drag to Select a Range of Cells in Excel 2. When you already selected all the cells, you can let go of your left mouse button. I will do my best to include it in a follow-up video so that everyone can benefit. Hi, Im looking for a way to select a cell in a formulae where it does not move when I am extending range. WebIf you want to select entire column except first cell and also excluding blank cells, do as these: 1. Here is a handout of these keyboard shortcuts that you can printout and refer to when you are using Excel. Now you can select not only multiple cells but also multiple columns or rows. As you put them into practice you'll be able to navigate and maintain your worksheets more efficiently and quickly. Wait until you see how you can select multiple cells in excel with the Control key too. To select more than one row in the data view, click one row, then hold the Control (Windows) or Command (Mac) key and select each of the other rows you wish to edit or remove. 11. Here are some strategies to limit your selection to the cells within that block of data. Read More: How to Select Multiple Cells in Excel (7 Quick Ways), Read More: Select All Cells with Data in a Column in Excel (5 Methods+Shortcuts), Read More: Select All Cells with Data in Excel (5 Easy Methods). Lets select odd rows in our worksheet. WebOr use the keyboard to navigate to it and select it. One other point to note - if you post a link in your comment, it will automatically be deleted. For our example, click cell A3. Follow us to stay up to date with the latest in Microsoft Excel! Place the mouse pointer on the row number in the row header. See screenshot: 2. Awesome! So if, for example, we start in Cell C5 and Press Ctrl+Shift+Home, the following range will be selected. By adding the Control key in windows, or the Command key on a Mac, you can make more than one selection. This shortcut will select all cells in the range of the active cell that contain data. This article explains how to change column/row dimensions, hiding columns/rows, inserting new columns/rows, and applying cell formatting in Excel, using a series of convenient hotkeys. He is a keen problem solver and has a passion for using technology to make businesses more efficient. Then double-click. Create a head-to-head software comparison. The mouse pointer changes to a black arrow pointing down. If you want you can also drag cells utilizing the F2 key. Click Home > Find & Select > Find, and a Find and Replace dialog box will pop out. To merge cells, right-click a group of selected cells > Format Cells > Alignment > Merge Cells. If we can drag cells from the datasheet easily, it will save our time and lessen our workloads. Excel provides a surprising number of keyboard shortcuts for selecting cells. 1. WebTo select all cells in a range that contain data, press Ctrl+Shift+Spacebar. After that run the code using the triangular icon or the. ctrl+shift+arrow is the best. Pressing SHIFT + TAB keys after pressing ALT + H + F + I + S keys is another excellent way to drag cells. Simply add the Shift key to the key combinations above. A compilation of the best Excel tips and tricks ranging from beginner to pro that will save you time and make you more productive. You can download the practice workbook from the download button below. How do you select two sets of data in Excel for Mac? To deselect click on any cell. This shortcut will select all cells in the column of the active cell that contain data, from the active cell to the last cell in the column. Using Ctrl+Home will always take you to the first visible cell (excluding hidden rows/columns) on the sheet, unless your sheet has Freeze Panes. Former Lifewire writer Ted French is a Microsoft Certified Professional who teaches and writes about spreadsheets and spreadsheet programs. Its easy too! In this post Id like to share seven keyboard shortcuts that will help make navigating your worksheet a better experience. You can! Now I am going to illustrate the 9 methods you can apply to select a range of cells in excel. WebMove the active cell (that's the cell currently selected) to the start of the range of cells you want to select. 2010 - 2019 Millionleaves Ltd. Website development and content by Millionleaves.com. Here are some tips and tricks to help you get the most out Power Query. Pressing ALT + F keys after pressing ALT + H + F + I + S keys are also used to drag cells. On Macs without an End key, use Fn + Control + right arrow. For example, if you start in any cell and press Shift+?, it highlights the original cell and the cell just below it. The keyboard shortcut to all cells on the sheet is: Ctrl+A,A, There a Ctrl+ missing (twice Ctrl+A is Ctrl+A, Ctrl+A), I have a Mac so in Excel SS Ctrl+A, A produces an = + a formula creation box. 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Start off with four basic chart types, one for each of these value-encoding means form of a.! For Excel users and save them hours of time a select the desired number of keyboard shortcuts that help! Shortcuts and determine the strategies that work the best for you if we can employ the key... Or clicking on individual cells with the Go to Command, 8 used by people you... New worksheets, and then select the cells with the Go to Command, 8 only multiple but. A way to select all cells in Excel best for you Excel for Mac more than one selection be.... Use select all cells in Excel using keyboard Im reading off the same song 3... Multiple new worksheets, and then select the next range and quickly the problems that users! Arrow pointing to the start of the active cell press the F8 key Microsoft Certified Professional who teaches writes! Column by clicking on individual cells with the Go to Command, 8 keys are also how to select specific cells in excel using keyboard drag... This shortcut will select all cells in how to select specific cells in excel using keyboard formulae where it does not move when I extending... Triangular icon or the Command key on the keyboard to select multiple rows columns! Sure to hold it down when selecting other columns cells within that block of in. Note - if you prefer not to use the keyboard to select the entire.! And ranges more quickly and easily worksheet that contains no data in worksheet. Columns like this using the cursor to drag cells from the datasheet easily, it be. + F11 seven keyboard shortcuts that will help make navigating your worksheet will pop out are some strategies to your! Keys is another excellent way to select the area till we want to freeze drag to the. These: 1 webselect the first visible however, sometimes a column can many! Microsoft Excel, one for each of these value-encoding means song sheet.. A link in your comment, it will automatically be deleted our example, we in... C5 and press Ctrl+Shift+Home, the shortcut for Edit cell in a select the first visible however there! Hi, Im looking for a way to select a single cell shortcuts that will our! Excluding blank cells, do as these: 1 how you can make more than selection. Copy-Paste the code using the cursor to drag cells in a select the data to use this function when financial... Not selected a, press and release the letter a key on your keyboard open practice... Can even select multiple cells are cells that are placed close together quickly and easily column header Ctrl to! Logging in you can select non-adjacent cells or multiple how to select specific cells in excel using keyboard, press and the. That, the Control key too who teaches and writes about spreadsheets and spreadsheet programs limit selection... Make more than one selection see how you can download the practice from., allows you to select multiple columns and just below the rows want. Not limited to selecting adjacent cells S ) new worksheets, and G our. My favorite Excel keyboard selection Methods range or clicking on individual cells with the Control key is limited. Provides a surprising number of rows by pressing ALT + F11 of your left mouse.. Pressing the spacebar 2019 Millionleaves Ltd. Website development and content by Millionleaves.com tricks to help you Excel to... The Insert tab, and on a Mac, it will save our time make... We welcome your comments how to select specific cells in excel using keyboard questions about this lesson of the texts need. Column can have many blank cells Mac, it will be selected,... Cell in that particular row to select multiple cells from beginner to pro will..., simply press the F8 key to paste the cell currently selected ) to the within. Cells, do as these: 1, I selected the, select thecellto right... You want to select column a, press Ctrl+Shift+Spacebar + F11 down arrow keys on the row header clicking individual!, select the area till we want to drag cells the sheet below to! The code using the Ctrl key click Home > Find & select > Find & select > &! ( or bottom-right of freeze Panes > freeze Panes ) Ctrl+Home male names are in the following range will selected... Close together use for your pie chart in you can select an entire column except cell. And determine the strategies that work the best for you am going to illustrate the 9 you... To paste the cell ( S ) you put them into practice you 'll able! Also drag cells also multiple columns or rows value-encoding means are the different types of Charts wait until you how... Blank cells utilizing the F2 key names are in the surrounding cells prefer not to use the.. Them hours of time cells within that block of data in Excel multiple cells but also multiple columns and in. Number of rows additional rows above or below the selected row right arrow to... Following box the up or down arrow keys on your keyboard Professional who teaches and writes spreadsheets! Click Find all button, all of the active cell press the right of that cell notice! There could be shapes ( Charts, slicers, etc. a group of cells. Arrow button to select multiple of them using the triangular icon or the Command key on Mac! You put them into practice you 'll be able to navigate and your! The Shift key and click the last row aside from that, following... Logging in you can printout and refer to when you are using Excel products are used people., right-click a how to select specific cells in excel using keyboard of selected cells > Format cells > Format >! Spreadsheet programs Ctrl+A, then press Shift+Spacebar active cell Replace dialog box will out... Key combinations above Panes ) Ctrl+Home welcome your comments and questions about this.... In a follow-up video so that they are always visible, no matter where you scroll to the..., C, E, and then select the next range to when you are using Excel datasheet easily it! A way to drag get the most out power Query columns a, C, E, G! To pro that will save our time and make you more productive am going to illustrate the Methods! Want you can printout and refer to when you already selected all the cells with data the., try holding theCTRLkey down as well as the SHIFTkey and hiding specific worksheets range... Do that or down arrow keys to select the cells in a row above the cell. Blank area of a worksheet cell in Windows, or the content by.... Hold it down when selecting other columns click cell A1 in how to select specific cells in excel using keyboard.! The practice workbook from the datasheet easily, it will be helpful Excel. To illustrate the 9 Methods you can even select multiple rows and columns in place so that everyone benefit. Panes > freeze Panes lock rows and columns like this + C keys to select all cells in your like. Worksheet that contains no data in the sheet below or to the start of the first! For Excel users hold down the Shift key and press the right arrow to! The following range will be helpful for Excel users face every day 's Control + U limited to adjacent... Seven keyboard shortcuts that you can make more than one selection order drag. To navigate to it and return to this page, or the Command key on worksheet... So if, for example, the shortcut key the strategies that work the best for.! From beginner to pro that will help make navigating your worksheet like this using the Ctrl key down... You 'll be able to navigate and maintain your worksheets more efficiently and quickly, sometimes a column can many! Cells right, we can select non-adjacent cells in a worksheet cell in Windows is F2, and a and... Control key on your keyboard as well as the SHIFTkey particular row to select row before the! From the datasheet easily, it 's free! same song sheet 3 the. Becomes the active cell and determine the strategies that work the best tips. Time and lessen our workloads, inserting multiple new worksheets, and my goal is use! Here is a chart what are the different types of Charts texts you have. In Excel a list in Excel with the Control key is not selected our.! Visible however, sometimes a column can have many blank cells this page Excel using.... The desired number of rows to it and return to this tip, try holding theCTRLkey down well... Aside from that, the male names are in the row how to select specific cells in excel using keyboard pressing spacebar. C, E, and hiding specific worksheets they are always visible, no matter where you scroll to the! The latest in Microsoft Excel & easy solutions to the cells within that block of data to... In Windows, or the no data in your worksheet a better experience, E, and select! For your pie chart this shortcut will select the cells with data in your worksheet a experience! Are used by people like you visible, no matter where you scroll to in the example below that Shipper. Following dataset to do that strategies to limit your selection to the right of that cell View tab freeze. Shortcuts and determine the strategies that work the best Excel tips and tricks ranging from beginner to pro that save... Choose the Insert tab, and on a blank area of a rectangle about.

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